Office of Financial Services

• Developing, reconciling, and reporting of budgets for all External Affairs units, Arch and UGA Foundations and the Alumni Association.
• Managing and budgeting of personnel for all External Affairs Units.
• Recording and maintaining gift records for donors to the University and Foundations.
• Recording and maintaining alumni records for the University.
• Recording, reporting and investing of Alumni Association dues.
• Investment of Foundation funds.
• Financial reporting and auditing for both Foundations and the Alumni Association
• Management of University logos and trademarks.

	The Office of the Executive Director The Office of the Executive Director is responsible for the budgeting personnel and financial reporting of the External Affairs Division. In addition, the Office of the Executive Director is responsible for the overall management of the Arch Foundation, University of Georgia Foundation, and the financial aspects of the Alumni Association. This includes the management of funds established with each foundation and compliance with the purpose outlined in the fund agreements.
	The Office of Finance and Accounting The Office of Finance and Accounting is responsible for the finance and accounting functions for the Arch Foundation, the University of Georgia Foundation, and the Alumni Association. These functions include the internal and external financial reporting and management of treasury matters (banking, investments, and debt financing), donated real property, study abroad properties, and other income for these external entities. This Office also handles foundation and alumni disbursements through the Accounts Payable Department and is responsible for compliance with federal and state regulations (IRS reporting, sales and use tax, fringe benefits, etc.).
	The Office of Gift Accounting The Office of Gift Accounting is the clearing house for all private support of the University. Gift Accounting records gifts, pledges and deferred gifts made on behalf of the Arch Foundation, the UGA Foundation and direct to the University as well as various affiliate organizations such as the 4-H Foundation, Friends of the Botanical Gardens and the UGA Athletic Association. The Office also provides gift receipts and pledge reminders to donors and various fund raising reports to both internal and external constituents. Gift Accounting is also responsible for recording Alumni Association membership payments and non-gift revenue related to fund raising and alumni events.
	The Office of Budget Accounting The Office of Budget Accounting assists the External Affairs Division with the development, reconciliation, approval and reporting of its budget. In addition, the Office of Budget Accounting handles all personnel functions for the division. This includes University Human Resource requirements. This Office is the liaison for the External Affairs units with the University of Georgia Finance and Administration.
	The Office of Alumni Records The Office of Alumni Records is responsible for updating and maintaining accurate biographical information contained in the alumni/donor database. This information aids the efforts of the University’s development programs, fund-raising, various school/college programs and many alumni functions. Alumni Records researches, updates and verifies information received before processing into the database. The Office also sets up new donor/friend records and reconciles new graduate records to the system.
	The Office of Information Technology The Office of Information Technology provides computing support to enhance the fund-raising, alumni relations and public relations efforts of the External Affairs division. Support includes network access, hardware and software installation and troubleshooting, system configuration, computer account information, computing inventory, web technology, backup processes, software licensing, security information, IT policies and procedures, telephone services and technical support for both the Alumni Donor Database and the Trust Fund Financial Accounting System.
	Trademarks and Licensing The Office of Financial Services is the designated "gatekeeper" of all trademarks and logos for the University of Georgia (including all units within the University, the Athletic Association, the Alumni Association, and Arch). Use of registered marks, monitoring, renewal and registration of marks and approval of marks is handled by the Office of Financial Services. To request approval for use of a mark, please complete the approval form.